Introduction

This dynamic Contractor Safety Oversight workshop equips you with the essential expertise to effectively select and manage contractors. This capability is crucial in safeguarding the health and safety standards expected within your organization. There is a heightened risk when outsourcing work, making it imperative to establish thorough validation processes. This workshop ensures you implement effective measures to manage these risks proficiently.

Contractors need ongoing guidance, evaluation, and supervision to prevent their work from detrimentally affecting your operations. Ensuring a contractor’s actual performance aligns with their proposed commitments is crucial; otherwise, any documentation provided during the tender process could be rendered ineffective, jeopardizing your organization's reputation.

This training will enhance your skills in evaluating contractors throughout a project, aiming to optimize their performance while minimizing potential risks.

Course Objectives

• Strategies for planning and choosing contractors, including practical methods
• Setting up agreements, documentation, and a Health, Safety, and Environment (HSE) Project Plan for the project
• Ensuring daily adherence to the HSE Project Plan by contractors
• Tracking and assessing contractor performance regularly
• Evaluating and improving contractor management processes

Target Audience

• Line Managers, Supervisors, and Team Leaders
• Project Managers
• Procurement and Supply Chain Managers
• Engineers and Maintenance Staff
• HSE Managers and Auditors
• Employee Representatives
• All individuals involved in contractor selection or evaluation

COURSE OUTLINE

Day 1: Establishing Project Frameworks & Contractor Selection

• Rationale for Employing Contractors
• Procedures for Contractor Selection and Evaluation
• Risk Assessment for Projects and Specific Tasks
• Defining Key Contractual Elements between Client and Contractor
• Preliminary HSE Meeting Before Project Commencement

Day 2: Defining the HSE Project Plan and Client/Contractor Interface

• Clarifying and Documenting Responsibilities
• Formulating the HSE Project Plan with Contractors
• Defining the Scope of Joint Activities
• Creating an HSE Interface Matrix and Performance Monitoring Tools

Day 3: Ensuring Contractor Safety On-Site

• Orientation, Training, and Competency Measures for Contractors
• Incident Reporting and Response Procedures
• Emergency Preparedness Plans with Contractors
• Conducting Regular and Random HSE Inspections
• Collaborative HSE and Project Discussions

Day 4: Evaluating Contractor Performance

• Determining Necessary Supervision Levels
• Reviewing Task Implementation against Plans
• Auditing Contractors’ Compliance with the HSE Project Plan
• Tracking and Documenting Safety Performance
• Assessing Changes in Contractor Personnel

Day 5: Reviewing Contractor Engagements and Extracting Lessons

• Assessing Contractor Performance and Project Execution
• Evaluating the Effectiveness of Planning and Implementation
• Reviewing Overall Contractor Performance and Project Outcomes
• Compiling Lessons Learned and Formulating Improvement Strategies
• Recap of Key Topics Covered in the Workshop